Meeting
Support Services Meetings are about goals. We make
yours central to the development stage. This focus drives
the coordination stage, when we assemble the elements—site
selection, audio/visual equipment, catering, activities and
more—that make your meeting work. On-site we’re behind the
scenes, handling the details so you can interact with your
guests and focus on the content. We’ll even quantify your
success with post-conference reporting.
Leverage the talent, experience, energy and resources of
the metroConnections Conference Services staff for an engaging
conference.
 Budget
Development
metroConnections
understands that developing a budget and operating a program
within that budget are crucial to the overall success of your
conference. Our Conference Services staff uses its industry expertise,
experience and connections to assist you in developing a realistic,
workable budget for your program.
 Site Selection/Negotiation
The Conference Services staff uses its experience and industry
knowledge to research available hotels and venues for your conference.
We’ve worked with properties throughout the United States and
have established connections with quality hotel and venue salespeople.
We know where to look to find a property to meet your goals.
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Space Allocation
With metroConnections’ background and experience, we're experts
at planning the best use of space, design and layout. We meet
with you to determine the parameters of your conference, then
we allocate to meet the requirements of your program and ensure
your space is used to its full potential.
 Hotel
Room Management
Save time and money by hiring metroConnections to manage your
hotel room blocks. With contracts constantly changing and
the challenges of attrition, your company will benefit by
turning the logistical hotel room block management over to
our Conference Services staff.
Also, in conjunction with our
online registration and housing software solution, you can manage
your room block “real-time” via the web and control the reservation
process. This also allows you to release rooms in order to avoid
attrition fees. View
more information on this Web registration tool in housing management.
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Exhibit
Coordination
metroConnections can plan and implement your company’s event
and conference exhibits, saving you considerable time and
money. Our staff will build a precise budget, accurately
track expenses, solve logistical hurdles and ensure your
exhibitors are handled with care. We can even help them create
their exhibit.
By using our exhibit coordination services, our clients
have benefited by increased sponsorship revenue, accurate exhibitor
reporting and smooth load in and load out procedures
 Food & Beverage
Planning
metroConnections will coordinate menu selections, as well as
manage your food and beverage budget, attendance and quality
control.
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Companion Programs
metroConnections combines Conference Services, Event Production
and Transportation & Tours into one strategic group,
allowing us to create companion programs from simple to extravagant.
Whether
you are looking for sightseeing adventures or a scheduled visit
to one of Walt Disney’s theme parks, our experienced staff
will coordinate programs for your attendees´ guests.
Incentive Travel
Programs
 Looking for professional management of your sales incentive
trip? metroConnections will handle the detailed logistics
for your incentive travel programs. Our experienced travel
experts will research and contract for lodging, meeting space,
entertainment, tours, activity options, transportation, restaurants,
opening receptions and gala dinners.We will solve the logistical
challenges of traveling with a group and provide internal support
for large programs.
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