The innovative system combines a hand-held, bar code scanning device with a custom web-based database application. As participants enter a meeting room, name badges are scanned with the small, Pocket PC device. If an attendee is early or at the wrong session, the scanning device will alert door monitors. Conference attendees will quickly embrace the paperless system for its simplicity, clarity and ease of use. The electronic attendee tracking system results in efficient meeting planning, on-site management and reporting.
There are many advantages to attendee session tracking:

• No overcrowding.  Control how many people attend each session.  Eliminate elbow bumping, A/C overloads and shortage of chairs.
• Security.  In today’s world, an uninvited guest could be a threat or just a nuisance. It’s hard to tell the difference. Either way, security is the best deterrent. With badge reader technology, you have more direction and control.
• Safety and Compliance.  Events are facing increasing scrutiny and inspections related to safety concerns. Badge readers help keep occupancy loads in compliance with local, state and federal laws. 
• Data tracking. Track the number of people who attend a specific breakout session and how many skipped. With badge readers, all information is easily converted to Excel spreadsheets for analysis and future planning which will result in both improved session relevance and cost savings for future conventions